Event Coordinator Internship

Job Summary

The Event Coordinator will play a key role in supporting our events and marketing programs. The role will also support the marketing team by providing assistance with events management, execution, communication and design. The Event Coordinator reports to the Program Director and the Executive Director. This is a great opportunity for an individual interested in learning more about nonprofit fundraising and event planning. The internship offers exciting hands-on experience and the opportunity to gain new skills.

Essential Duties and Responsibilities

  • Assist in ensuring proactive planning, communication and scheduling of a wide variety of events including annual events, dinner programs, networking events, and special interest group meetings

  • Assist in the program content development for events, solicit sponsors, create and coordinate the drafting/distribution of promotional materials, sell tickets

  • Assist in managing pre- and on-site registration (tracking via database, generating reports and producing attendee badges) for all events and programs

  • Work with Marketing Team to plan and execute all marketing activities necessary to ensure successful events

  • Monitor the special events content on the website and social media sites to ensure they are updated

  • Secure equipment and rentals as needed, set-up, tear-down, and help coordination of overall event execution

  • Assist with donor acknowledgement and guest follow-up

  • Perform all other duties as assigned

Knowledge, Skills, and Abilities

  • Organizational skills to manage multiple tasks, attention to detail, and the ability to prioritize in a changing environment and still meet deadlines

  • Dynamic self-starter who takes initiative, highly reliable

  • Strong verbal and written communication skills; interpersonal and follow- up skills

  • Proactive problem prevention and issue resolution leadership ability

  • Polished and professional when dealing with volunteers, prospective volunteers, sponsors, clients and executive management

  • Ability to work independently and as part of a team

Position Details

  • Fall Internship with the possibility to continue into the spring

  • 10-15 hours per week in Spring Hill, TN

  • Position is unpaid, or for course credits